Catering invoice template
The catering invoice template makes an invoice for an event: price per head, staff hours, extras and discounts, VAT per line if you're registered, any deposit already paid and the balance due. Download it as a PDF, Word or Excel file, or copy it as text for WhatsApp.
- Time
- 10 min
- Updated
Make an invoice
Open the catering invoice template. It is free, needs no sign-up and works on a phone.
Step 1: Add your business
Under 1. Your business type your Trading name, pick the Legal form (Sole trader, Limited company or Partnership) and add the Address. A sole trader adds Your full name; a limited company adds the Registered company name and Company no. If you're VAT-registered, type your VAT number and the invoice becomes a VAT invoice.
Step 2: Add the customer and the invoice details
Under 2. Bill to add the Customer name and Address, and switch on Client is a business for a business client. Under 3. Invoice choose Final invoice, Deposit invoice or Pro-forma, and check the Invoice number, Invoice date, Event date and Due date.
Step 3: Add the lines and the deposit
Under 4. Lines pick a type for each line (Per head, Item, Hours, Fixed fee or Discount), a description and the rate. With a VAT number each line gets its own VAT rate. Under 5. Deposit paid add any deposit you've had; the balance is worked out for you.
Step 4: Add payment details and download
Under 6. Payment and notes add your bank details, a Card payment link and notes. Then press Download PDF to print, Word (.docx), Excel (.xlsx), Copy as text or Send on WhatsApp.
Questions
Is anything saved?
Why can't I download yet?
Can I turn a quote into an invoice?
Related
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